Top 5 Must-Haves in Your Terms and Conditions

T’s & C’s: Top 5 Must-Haves of Any Contract of Trade

How many times have you heard the old saying, “Better to be safe than sorry”? What about “Prepare for the worst and hope for the best”? These sayings have become so ubiquitous because they’re great advice, especially when it comes to protecting your commercial interests. So, how exactly can you “prepare for the worst and hope for the best”? One way is to make sure you have a strong set of terms and conditions in your contracts of trade.

Must-Have Terms and Conditions of Every Contract

In an ideal world, debtors will pay our clients on time and in full without any fuss. However, as many of our clients have found out the hard way, this just isn’t always the case. Too often do we have clients who find themselves in precarious situations because they didn’t have a set of terms and conditions in their contracts that protected them in the event of default.

Any contract you use should have some core terms and conditions that, if drafted properly, serve to protect your business should the worst eventuate.

Here’s our pick of 5 core T’s & C’s every contract should have

1. Director’s personal guarantee

director’s personal guarantee means that the director(s) agrees to be personally liable for any amounts the company owes you. Should the company default on payment, the creditor can bring an action against the company and the director. This not only opens up another potential pool of assets from which you can make a recovery, but also gives you the option to pursue the director personally if the company goes into liquidation.

2. Debt collection and legal costs

clause requiring payment of any debt collection or legal costs arising out of the recovery of outstanding amounts is a staple of any good contract. It provides a contractual and legally enforceable basis for requiring a debtor to pay not only the principle debt, but also the costs of having to collect that debt.

3. Late fees and interest on outstanding amounts

There are legitimate reasons for charging administrative fees and interest. One of these reasons is to compensate you for the hours spent chasing overdue accounts. Another reasons is to cover the interest payable on a supplier’s own overdraft.

However, a court will not enforce an administrate fee or interest clause if they consider it to be a “penalty clause”. A penalty clause is one which requires payment for default that is excessive to any loss that the supplier may have suffered as a result of that default.

To avoid being deemed penalty clauses, the clause must result in a payment which is a “genuine pre-estimate of loss”. Determining what this is exactly will require careful consideration as it depends on the particular supplier’s circumstances.

4. Security

charging clause in a contract will help mitigate the risk of an unsecured creditor. This clause secures any outstanding amounts owed to you through charge over any real or personal property that the customer or the guarantor, if there is one, owns. This gives you an interest over that property for satisfaction of the debt.

5. Jurisdiction and Governing Law

If you trade interstate and need to commence legal proceedings to recover a debt, you may find yourself needing to file court claims in the various State and Territorial courts all over the country.

To avoid such a costly and time-consuming situation, include a “governing law” and “jurisdiction” clause in your contract. This type of clause stipulates that the parties agree to the State or Territory law to be used for interpreting the contract. A jurisdiction clause provides for the court where the dispute is to be resolved. Jurisdiction is preferably where the supplier is located.

Need Help? Contact Paladin Legal.

If you need help with drafting new terms and conditions for your business or with updating the current ones you have, don’t hesitate to contact us. Our team here at Paladin Legal will be glad to assist you.

Call us today on 1300 363 752 or send us an email at [email protected].

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